Guide · reports

Every bill, and what sold best, in one tap.

The owner dashboard has two new pages. Orders lists every bill in the dates you pick: the table, the items, how it was paid, the total. Tap a bill and the whole bill opens, row for row what the register printed. Items sold ranks every dish by how much it sold, best seller first. No more calling the counter to ask.

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Step by step

From the bill list to your best sellers, in five steps.

1

Open Orders in the dashboard

Sign in at app.easykot.com. In the left menu, under Reports, "Orders" sits right below Dashboard. Pick the dates at the top: Today, Yesterday, This week, This month, or your own From and To. Four tiles lead the page: how many bills settled, what they came to with GST, how many checks are running now, and how many were written off.

The Orders page on a laptop for this week: tiles reading Settled bills 67, Billed GST incl. ₹1,74,538.50, Running now 1 with ₹598.50 not yet billed and Written off 1, the All 69, Settled 67, Running 1 and Written off 1 buttons, the search box, Download Excel and CSV, and a table grouped under Thu, 24 Sept with Time, Bill, Table, Items, Paid by and Total columns: #T1-024 Running at Table T4, Not paid yet, ₹598.50, #T1-023 Written off, Not charged, ₹399 struck through, then settled bills such as #T1-022 at Table T2 paid in cash, ₹336

Steps 1-2: every bill in one table, grouped by day, counts and totals on top.

2

Find a bill: filter or search

Above the list are four buttons: All, Settled, "Running" and "Written off", each with its count. Press one to see only those bills. Type a bill number, an invoice number or a table's name into the search box to find one bill. Bills are grouped by day, and a bill closed at 1 AM sits under the night before, because a restaurant's day turns over at 4 AM. Fifty bills load at a time; "Show more" at the bottom brings the rest.

3

Tap a bill to see the whole bill

The bill shows every item and what it cost, Half or Full, add-ons and kitchen notes. A cancelled item is struck through and marked "Cancelled". Below come Subtotal, Discount, CGST, SGST, Round off, Total and how it was paid, such as Paid (UPI), with the invoice number, when the bill opened and settled, and the customer if one was added. It is the same calculation the register prints with, so the two never disagree. A written-off check says nothing was charged, and why.

Bill #T1-006 opened on a phone, Settled, Table T5, 2 guests: 2 × Chicken Biryani (Half) ₹360.00, 2 × Gulab Jamun struck through and marked Cancelled, 1 × Butter Naan ₹45.00, then Subtotal ₹405.00, CGST 2.5% ₹10.13, SGST 2.5% ₹10.12, Total ₹425.25 and Paid (card) ₹425.25

Step 3: the same rows the paper printed.

4

Open Items sold for your best sellers

"Items sold" sits under Orders in the menu. Every dish, how many sold and for how much, best seller first. "Most sold" ranks by quantity, "Highest sales" by rupees: the chai may sell 200 cups while the biryani brings in the money. On a laptop it is a table: click any column heading to sort by it. Press "By category" for a row per category (Starters, Main Course and the rest) with its totals, and click a category to fold it. A 200 or 300 dish menu scrolls inside the table, so the page stays short. Search for a dish and it keeps its rank. At the bottom: the dishes that did not sell once in these dates.

The Items sold page on a laptop for this week: Items sold 714, Sales ₹1,66,440, Dishes sold 211, Didn't sell 11, Dishes and Most sold selected, the search box, Download Excel and CSV, and a table with #, Dish, Category, Sold, Sales, Avg price and % of sold columns, sorted by Sold: 1 Moong Dal Halwa, Desserts, 13 sold, ₹1,820, 2 Mutton Dum Biryani, Biryani & Rice, 12 sold, ₹3,480, 3 Mix Veg Kadai, Main Course Veg, 10 sold, ₹2,600

Step 4: the best seller on top. Click a column heading to sort by it.

Items sold with By category selected: the Main Course Non-Veg row reads 39 dishes, 137 sold, ₹46,220, avg ₹337.37 and 19.2% of sold, with its dishes underneath keeping their ranks: 5 Mutton Curry 9 sold ₹3,420, 6 Chicken Kadai 9 sold ₹2,880, 10 Mutton Kolhapuri 8 sold ₹2,800

By category: one row per category with its totals. Click it to fold.

5

Or just glance at the Dashboard

The Dashboard now carries a "Latest orders" card: today's five newest bills, newest first. Tap one and the bill opens right there. "All orders →" goes to the full list, and "All items sold →" under Top sellers opens every dish.

The Dashboard's Latest orders card for today: 12:40 pm #T1-012 Table T4 Running ₹346.50, 12:38 pm #T1-011 Takeaway ₹378, 12:34 pm #T1-010 Table T3 ₹735, 12:10 pm #T1-009 Table T2 ₹309.75, 11:26 am #T1-008 Takeaway ₹294, and All orders → underneath

Step 5: today's newest bills, the moment the dashboard opens.

It is the same dashboard on a phone: open app.easykot.com in the browser and sign in. Tap the menu button at the top and pick Orders or Items sold. On a phone the date range becomes a dropdown and the list is one column, so nothing scrolls sideways.

The Orders page on a phone: the This week dropdown, From and To dates, Run report, the four tiles two across (Settled bills 67, Billed GST incl. ₹1,74,538.50, Running now 1, Written off 1), the All, Settled, Running and Written off buttons, the search box, Download Excel and CSV, and under Thu, 24 Sept the first bill, #T1-024 Running, 2:10 pm, Table T4, 4 items, Not paid yet, ₹598.50

The same page on a phone, in one column.

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Orders and items questions

Straight answers.

A bill was made at the register. When does the dashboard show it?
As soon as the register syncs, usually within seconds. The Orders page reads straight from the server, so opening the page shows the new bill. If the internet is down, the register keeps billing and every bill reaches the dashboard when the connection comes back. No bill is lost.
Why is the Items sold total different from the Orders total?
They count different things. "Billed, GST incl." on Orders is what the bills say, GST included. Sales on Items sold is the dishes' price before the bill's discount and before GST, because a discount comes off the whole bill, not one dish. So the two differ, and that is correct.
Does it work on a phone?
Yes. Open app.easykot.com in the phone's browser and sign in as usual. Orders, Items sold and the Dashboard fit a phone screen: the date range becomes a dropdown and a bill opens full screen. There is no separate app to install.
Can I download the list or export it to Excel?
Yes. Items sold and Orders both have "Download Excel" and "CSV" buttons, for exactly the dates on screen. In Excel the rupees are numbers and the dates are dates, so a SUM works straight away. The bills file carries the invoice number, table, items, discount, GST, total and how it was paid: what a CA asks for. Money columns are filled for settled bills only, so the total matches your takings. Up to a year per file. The other reports are still read in the dashboard.
Where do I see the profit on each dish?
Under Accounts, the Menu tab has "Menu performance", which sorts every dish into four groups by sales and profit. It needs each dish's "Cost to make" filled in under Menu & stock. Items sold needs no costs: it shows what sold.
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