Set up EasyKOT for a Singapore restaurant.

EasyKOT is a restaurant point-of-sale (POS) system for Singapore restaurants, cafes and hawker stalls that keeps billing offline, prints receipts with 9% GST, the service charge and the 10-cent BCRS drink deposit on separate lines, and costs S$9 a month or S$90 a year after 3 free months.

When you create your account, choose Singapore as the restaurant's country. EasyKOT then bills in SGD and prints Singapore receipts, with no CGST, SGST or FSSAI lines, no UPI button and no Indian veg / non-veg symbols on the menu.

The country cannot be changed later. Settings shows it under Restaurant with the line “Chosen at signup and fixed for this restaurant’s sales and receipts.”

In the owner dashboard, open Settings → GST & bills. Tick “GST registered” if you are, then enter your “GST registration number”, the “Receipt legal name”, your UEN if you want it printed, and the “Receipt address”. Choose whether your “Menu prices” include or exclude GST, enter the “Service charge (%)” and tick where it applies. Tick “This outlet participates in RRFS” only if NEA has enrolled your outlet in the Return Right F&B Scheme. Press “Save restaurant GST details”.

Do this first. Get started asks for it as “Set GST & service charge”, right after your menu and before the register steps, and Settings says “Set these before you connect the EasyKOT app.” Once a register is connected or sales have started, the card shows “These details are locked”, with a WhatsApp button if they need to change. Not registered for GST? Leave the box unticked; the address becomes optional and bills carry no GST.

Add dishes on Menu & stock as usual, entering prices on the basis you chose. Changing that choice later never converts a price, so check your prices if you switch. In a dish's editor, a GST-registered restaurant picks its “GST category”; most food is “Standard (9%)”.

For every bottled or canned drink covered by the Beverage Container Return Scheme (plastic or metal, 150 ml to 3 litres; not glass, cartons or drinks you make yourself), tick “10-cent regulated-container deposit”. The deposit is added on the bill, outside GST, one per unit sold. With a service charge on, only standard-rated items can be sold; the editor says “Only standard GST items are supported with a service charge.”

Connect the Desktop App or a browser register as in the setup guide, then ring a check as usual. The order panel shows Subtotal, “Amount excl GST”, Service charge, GST 9% and “Container deposit (no GST)”, each worked out on the till, with or without internet.

At an RRFS outlet, a dine-in check shows a “containers kept” counter for each deposit drink. Set it to the number of bottles or cans the guests leave behind; those carry no deposit. Takeaway always carries it.

New to connecting a register? The restaurant setup guide covers installing the Desktop App and printers, and the browser register guide covers running it in a browser.

Next to “Service charge on this bill”, press Waive. The service charge and the GST on it come off this check only, and the line reads “Service charge waived”. Press “Charge it” to put it back.

Owners, managers and cashiers can waive; other roles see “A cashier or manager can waive the service charge.” The check records who pressed it.

Press Bill to print it for the table. To take payment, press Settle and choose Cash, PayNow, Card or Part pay. PayNow records a transfer the guest made to your own PayNow or SGQR code: mark it once your bank's notification arrives. Card records a payment your separate card terminal has approved; EasyKOT does not connect to the terminal.

The receipt prints your legal name, address, UEN, GST registration number, the bill number and date, each line, the GST and deposit lines and the two statements “GST included in food and service charges.” and “Container deposit is not subject to GST.” A stall without GST registration gets the same receipt without GST.

Open Orders, find the bill, and press Refund. Type the amount shown after “Re-type the refund amount”. If the check had deposit drinks, set “Containers returned” to the bottles the guest actually brought back; a deposit is refunded only with its bottle. A manager or owner then signs with their PIN.

The GST on what you refund is credited automatically and shows as its own row in the GST export.

In the owner dashboard, open Reports → Sales & collections → Daily sales, pick the dates, and use the buttons beside “Singapore GST records” to download Excel or CSV.

Each bill and each refund is a row, with standard-rated, zero-rated, exempt and out-of-scope amounts, GST, service charge, its GST and the deposit in separate columns. EasyKOT does not file your GST return or send InvoiceNow data; give this file to whoever does.