Guide · reports

Subah ka summary aur detailed reports: dhandha kaisa chal raha hai.

Har subah 8 baje aapke store ke time par pichhle trading day ka hisaab taiyaar hota hai. Email aane mein thoda waqt lag sakta hai. Sales bill ki trading date mein gini jaati hai. Cash, UPI, Card aur refund ki entry jis din record hoti hai, usi din ke hisaab mein dikhti hai. Offline entries sync ke baad Reports mein aa jaati hain.

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Poora flow

Inbox se deep report tak — teen steps.

1

Subah ka summary padhe

08:00 store time se pichhle trading date ka snapshot prepare hota hai. Captured mein Cash, UPI aur Card aate hain; Refunds alag rehte hain; Net collected mein refund ghata hota hai. Bill sales aur actual collection ko ek number na samjhe.

2

Number ka reason chahiye toh Reports khole

Reports mein Sales & collections, Menu performance, Money & costs aur Close & exceptions milte hain. Date range same rakhe aur overview se matching bill ya table tak jaaye.

26 September ke Reports mein Menu performance aur Categories selected hain; ek category mein 2 units sold, ₹1,100 gross sales, ₹550 average price aur unknown contribution hai; View bills matching bills kholta hai

Step 2: Menu sales ko group karte aur matching bills kholte waqt Reports date aur context sambhal kar rakhta hai.

3

Sales, collection aur cash ko alag padhe

Sales bill ki trading date par rehti hai. Payment aur refund record hone ki date par collections mein aate hain. Opening float, cash-in, paid-out aur counted drawer cash Cash counts mein milte hain; Cash counts ke amounts net sales se alag hain.

26 September ke Daily sales report mein 3 bills, GST ke saath ₹2,600 billed, ₹2,150 net sales, ₹400 Sales loss aur koi automatic remainder nahi

Step 3a: Daily sales billed value, net sales, Sales loss aur automatic remainder ko alag rakhta hai.

26 September ka Collections report: Cash mein ₹1,500 captured, ₹50 refunded aur ₹1,450 net; Card ₹500 net aur UPI ₹200 net

Step 3b: Har payment method ke Captured, Refunded aur Net amounts alag dikhte hain.

26 September ka Recorded movements report: net recorded movement, operating movement aur collections ₹2,150; expenses, staff pay, owner capital aur drawings ₹0; note kehta hai ki yeh drawer cash balance nahi hai

Step 3c: Record hua paisa in aur out, owner money alag; ise drawer balance nahi bataya jaata.

Cash counts report: shift ₹460 counted aur expected ke saath close hui; baad ki movement ne latest expected cash ₹560 aur latest variance minus ₹100 kar diya

Step 3d: Cash counts close ke waqt ka expected amount sambhalta hai aur baad ke movement ka aaj ke view par asar dikhata hai.

Bulk add expenses mein do supplier rows, Add category aur Add blank row buttons hain; pehli row mein Pest control aur ₹450 bhara hai, doosri ka amount blank hai

Step 3e: Bulk add optional hai. Owner dashboard mein, ya online Desktop App par Settings → Add expenses se use kare. Poora ledger aur reports dashboard mein rehte hain.

Apni expense category add kare: Settings → Reports & accounts mein Expense categories ke paas "Add category" dabaye. Expenses se bhi bana sakte ho: "Add expense" ya "Bulk add" dabaye, phir "Add category". "Name" bhare, "Group" chune aur "Create category" dabaye. Chaar groups hain: "Food & purchases", "Staff costs", "Premises & utilities" aur "Other expenses". Group dhyan se chune, baad mein badalta nahi hai. Category ka naam Expenses, P&L aur expense CSV download mein bhi dikhega.

Add expense category mein Name Cleaning service aur Group Other expenses chuna hai; neeche Create category aur Cancel buttons hain.

Ek bill ya best-selling item dhoondh rahe hain? Orders har bill ke saath table, items aur payment dikhata hai. Reports → Menu performance sold facts ko Item, Category ya Variant ke hisaab se group karke exact matching bills kholta hai. Orders aur menu performance guide dekhe.

Email khud off ya on kare: dashboard → Settings → Notifications → 'Daily summary'. Yeh default mein on hai aur dashboard access wale har person ko jaata hai, isliye partner ko bhi wahi summary milti hai.

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Reports ke sawaal

Seedhe jawaab.

Roz ka summary email kab aata hai, aur kya hota hai usmein?
EasyKOT pichhle trading date ka summary 08:00 store time se prepare karta hai; email baad mein aa sakta hai. Yeh schedule auto-close cutoff se alag hai. Cash, UPI aur Card Captured mein judte hain, Refunds alag rehte hain aur Net collected mein refund ghata hota hai. Sales bill ki trading date par aur collection paisa record hone ki date par dikhte hain. Jo check baad mein Desktop App ke Day close se settle hota hai, woh settle wale din ka sale ban jaata hai.
Report ka din midnight se badalta hai ya restaurant ke trading day se?
Reports aur email aapke trading day par chalte hain. Default day-start 4:00 AM hai aur dashboard mein badal sakta hai. Isliye raat 1 baje ka biryani bill Saturday night ke number mein rahega, Sunday mein nahi. Desktop App, kitchen counter aur report ek hi setting use karte hain.
Star, Plowhorse, Puzzle aur Dog quadrant kahan milega?
Yeh chart optional Accounts → Menu tab mein selected period ke liye milta hai. Yeh sales volume ko contribution margin ke saath compare karta hai, isliye dishes mein Cost to make bharna zaroori hai. Reports → Menu performance alag hai: woh sold facts ko Item, Category ya Variant ke hisaab se group karta hai aur matching bills kholta hai; dishes ko chaar quadrants mein nahi rakhta.
Kya reports PDF ya Excel mein download kar sakte hain?
Reports ki fixed tables selected dates, view, grouping aur filters ke saath Excel ya CSV mein download hoti hain; PDF export nahi hai. Orders export active Status, Type, Paid by aur Search filters follow karta hai aur Bill value, Captured, Refunded aur Loss alag rakhta hai. Charts aur overview cards dashboard mein rehte hain.
Food cost aur labour ke numbers kahan se aate hain?
Reports aapke record kiye data se bante hain. Period ke start aur end ki stock valuation ho toh P&L cost of goods = opening stock + purchases − closing stock. Dono valuation na ho toh purchases ko estimate ki tarah use karke gap label hota hai; EasyKOT mein abhi stocktake screen nahi hai. Dish ka Cost to make Accounts → Menu contribution mein use hota hai, P&L cost of goods ko nahi badalta. Labour Staff & pay se aata hai: monthly salary covered days mein spread hoti hai, daily-wage staff ka actual paid amount aur hourly staff ke logged hours use hote hain. Pay set na ho toh card zero dikhane ke bajay batata hai. Expenses category aur pocket ke saath rehte hain; recurring bill suggestion rent jaise cost miss hone se bachata hai.
EasyKOT Desktop App se ek saath expenses add kar sakta hoon?
Ji haan, jab Desktop App online ho. Settings mein Add expenses dabaye. Pehle use kiye gaye suppliers aur categories upar aate hain; sirf zaroori amount bhare, blank rows save nahi hoti. Poora expense ledger, supplier dues, recurring-cost suggestions, reports aur downloads owner dashboard mein rehte hain.
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