Guide · money controls

Discount, void, refund — sab record pe, koi chori-chhipe nahi.

Restaurant money doesn't leak at the settle. It leaks in the exceptions: the quiet discount, the dish that came off the bill after the kitchen cooked it, the refund nobody remembers. The EasyKOT Desktop App gives staff all three keys, and puts a name, a reason and a record on every press.

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The walkthrough

Chaar money keys, chaar alag rules.

1

Discount — quick keys, subtotal pe

Cart pe Discount dabao. Quick keys ek tap mein subtotal ka 5, 10, 15 ya 20 percent kaat deti hain, ya flat rupee amount type karo. Desktop App 0.1.20 ki sheet saaf bolti hai: 'Comes off the subtotal before GST is calculated.' Matlab ₹200 ke check pe ₹10 discount, 5% GST, toh taxable ₹190, GST ₹9.50 aur bill ₹199.50. Discount dobara kholo toh saved amount field mein pehle se hoga, aur quick key use ki thi toh woh highlight rahegi. Doosri value chuno toh purani replace ho jaati hai, ₹0 type karo toh discount hat jaata hai. Yeh comp nahi hai, kitchen ka cost kahin write-off nahi hota. Manager aur cashier seedha apply karte hain; captain ke phone pe wahi key manager ka PIN wahin maangti hai, aur approval pe manager ka naam rehta hai.

The EasyKOT Discount sheet reopened on a ₹200 check: the note 'Comes off the subtotal before GST is calculated', the Subtotal ₹200 line, quick keys for 5, 10, 15 and 20 percent, and the amount field already holding the ₹10 on the check

Step 1: quick keys or a flat amount, off the subtotal. Reopen it and the ₹10 is still there to change or clear.

2

Fired dish ka void — reason bhi, naam bhi

Kitchen ne jo dish bana di, woh chupchaap gayab nahi hoti. Fired line void karte waqt reason poochta hai (customer changed their mind, kitchen cannot make it, rung on the wrong table, wrong item rung) aur jo sign in hai uske naam pe record hota hai. Desktop App screen pe khud bolta hai: void matlab food write-off, cost store ka, aur jo reason chuna wahi write-off report mein dikhta hai. Void hui line check pe strike-through dikhti rehti hai, jab tak koi kitchen ko bata na de.

3

Poora order cancel — reason har baar, PIN nahi

Cancel order order panel ke neeche hai, Settle ke left mein: chhoti key, red outline, Settle jaisa black fill nahi. Woh ek hi cheez poochta hai: kyun. Reason pe click karo (Customer left, Customer changed their mind, Ordered by mistake, Duplicate order, Wrong table, Item not available), ya apne words mein likho aur Cancel order dabao. Phir dialog table, bill aur reason dikhakar ek baar aur poochta hai: Cancel order dabao toh bill band, Keep order dabao toh wapas reason chuno. Manager PIN nahi lagta: jo sign in hai wahi cancel karta hai, aur Orders list mein bill cancelled dikhta hai, reason aur naam ke saath. Kitchen ne khana bana diya ho toh dialog reasons ke upar bata deta hai; kitchen ko jaake bolo. Bill pe ek rupee bhi record ho gaya toh key grey ho jaati hai: balance settle karo ya refund karo. Yahi key Orders mein empty check ki detail pe bhi hai (jis check pe food hai woh Cashier mein khulta hai, key wahin hai). Captain ke phone pe bhi yahi key hai, aur woh bhi aise hi poochta hai. Kuch delete nahi hota; cancelled check din ki history mein rehta hai.

The refund dialog on a settled order: 'Refund this order? Type the amount to continue' with the amount field and the PIN prompt that follows

Step 3: re-type the amount, sign with a PIN. Money out is never one tap.

4

Settled bill ka refund — amount dobara type karo

Refund Orders screen pe milta hai: settled order kholo aur Refund dabao. Desktop App exact refund amount dobara type karwata hai (jaan-boojh ke rakha speed bump, kyunki business se paisa bahar jaana kabhi ek galat tap se nahi hona chahiye), phir har baar manager ya owner ka PIN leta hai, owner khud ho tab bhi (cashier ka apna PIN kaafi nahi). Refund ledger mein original bill ke against record hota hai, aur internet band ho tab bhi chalta hai.

Who holds which key is the roles system doing its job: the staff PINs & roles guide has the full table of who acts alone and who needs a manager beside them.

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Money-key questions

Straight answers.

Poore check ki jagah sirf ek dish pe discount de sakte hain?
Aaj nahi. Discount poore check pe lagta hai, percent ya flat amount, subtotal se. Asli cases yeh cover kar leta hai: regular customer jisko hamesha 10% milta hai, late order jo aap theek karte ho. Ek dish ka price badalna menu ka decision hai, aur woh dashboard mein hota hai.
Complimentary (comp) dish de sakte hain kya?
Comp key abhi nahi hai, seedhi baat. Aaj ya toh check pe discount do (subtotal se minus hota hai, GST kam amount pe lagta hai, kitchen ka cost write-off nahi hota), ya dish ko reason ke saath void karo (cost store ka). Asli comp (free serve, marketing mein track) roadmap pe hai, aur jab tak nahi aata, Desktop App dikhawa nahi karega.
Why does voiding cooked food need a reason?
Because that's where leakage lives. A dish that was fired got cooked; if it comes off the bill, an owner needs to know why and who did it. The cashier can reduce a quantity the guest genuinely returned, and removing a cooked plate entirely is a write-off with a reason, recorded under the name of whoever is signed in; the write-off report shows every one. Cancelling a whole unpaid check works the same way (Cancel order: a reason and the signed-in name, no PIN). Only the day-close write-off of checks left from earlier days still needs a manager's or owner's PIN.
Can I refund part of a bill?
The Desktop App refunds the full remaining amount of a settled bill: you confirm it by typing that exact figure. There is no partial-refund field on the Desktop App today. For a smaller adjustment, the honest tools are the discount before settling, or settling short and recording the gap as a discount.
Does a reprinted bill look like the original?
Deliberately not. Every reprint keeps the original invoice number and date but carries a loud DUPLICATE — COPY 2 banner above the item lines, and the reprint itself is logged with who asked for it. A second slip can never quietly become a second bill. Reprint lives in three places: the settled order's detail, the cart's Bill key after settle, and Settings' 'Reprint last receipt'.
Do these controls work when the internet is down?
All of them. Discounts, voids, refunds and reprints write to the Desktop App's own ledger first and sync when the connection returns: the audit trail doesn't take the night off with the router.
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